BRIDGWATER SHOOTING CLUB - 2017 AGM on November 5th 2017 - 12.30 pm at the Clays Club Site Hut.
Meeting Commenced at approximately 13.00
Apologies for absence.
George Allen, Mike Hill, Roger Keen, Al Thompson
1. Minutes of last meeting 06/11/16 - to be read out, approved by committee and signed by Chairman.
The 2016 minutes were not available but it was agreed by all in in attendance that no issues were raised that needed addressing. Minutes were therefore approved.
2. Chairman's address/report for 2017.
Tony reported on the year's shooting, highlighting the increased attendance, the re-branding of the Club and the introduction of the Club badges, the success of the introduction of the new safety rules and the results of competitions and social events.
3. Secretary's report for 2017.
Justine reported that Clay Club now has exactly 100 members. Of these, 21 were new members. Justine intends to re-number all members as applications are received and leave the Westonzoyland members to their own committee. Finally, Justine asked members if they were happy with how the 'desk' had been operated throughout the year and said that Niamh may not be available as much next year, in which case she would cover the desk herself.
4. Treasurer's report for 2017.
Graham reports our main expenditure on clays and cartridges at around £7,500, with total income significantly higher. However, with over £7,000 spent on upgrading traps and control equipment, the annual accounts show a net deficit of £1,003.60. Despite the negative income this year, he stated that the Club is healthy and solvent.
5. Westonzoyland Section report for 2017.
In the absence of a WZ representative, Tony read a report submitted by Roger Keen. Roger reports that the WZ half of the Club had decided to form its own committee to run all affairs at the range independently from the rest of the Club. He stated that he has arranged new Home Office approvals for both himself and the shooting range for the next 5 year period. They have also opened their own bank account to handle their own finances. The WZ Range currently retains 34 members. Roger thanked Tony and Justine for their help with his new post and finally extended an invitation to all members to visit one of their Guest days, to be held on the last Sunday of each month. Details will be made available on the notice board.
6. Resignations, Nominations and Election of Officers and Committee Anybody wishing to put themselves or another forward for any of the roles below are asked to do so now. NB Their roles and responsibilities should be understood prior to voting.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Tony Perham / Tony Perham / Graham Bell / Jason Porter
Vice Chairman - Mike Hill / Mike Hill / Tony Perham / Eric Pyrah
Club Secretary - Justine Ison / Justine Ison / Malcolm Berridge / Kev Bowering
Treasurer - Graham Bell / Graham Bell / Lee Thompson / Justine Ison
WZ Range Officer - Roger Keen / Roger Keen / WZ Committee / WZ Committee
Other Committee changes -
Current Committee (in addition to Officers named above): -
Eric Pyrah (Webmaster); Alistair Thompson; Martyn Hill; Richard Barnham; Lee Thompson; Jason Porter; George Salter
Prospective New Members -
No new committee members were proposed, so voting took place to re-elect all standing members, who were all elected unanimously.
7. Matters Arising -
The following matters were reported and discussed: -
All Club documents now published on website
New safety policies have been adopted for 2017
Following a request from the landowner, we now have a formal, annual license under which we operate
It is reported that G Bell is the signatory for the license and that no fee is payable. A question was asked as to whether the license could be rescinded at any time and Tony confirmed that, as before, that is still the case. Graham mentioned that he had met the quarry manager at the ground and he was happy with his visit.
Tony added that in addition to the Risk Assessment, Safety Policy and Insurance records, he also records weekly layouts, in order to provide full accountability if required.
Proposals for new membership payment options
Details were given on payment methods available from the Christmas shoot onwards. All members will be made aware of the arrangements in a letter to be sent out by email during November.
1 All matters concerning WZ Range are now dealt with by their own eleccted committee
2 We will continue to share insurance and will retain a section on the website for WZ to use if they wish (at present, just a brief description and contact details)
Due to increased attendance, start time has been brought forward to 17:00. This has helped to ease the congestion on busy nights.
The question as to whether there are any restrictions was raised. There are no noise restrictions that we are aware of, but is agreed that we do not wish to cause any nuisance.
We have now pledged to make an annual contribution of £200 to "Cannington In Bloom"
We also wish to make an annual gift of £200 to the "Cannington Combined Carities"
No objections were received to these proposals
8. ANY OTHER BUSINESS
Proposal for rewarding course setters and clearers
It was agreed that such a reward scheme would be a fair proposal. Exact details to be worked out by committee.
Christmas Shoot on 3rd December. Handicap shield to be contested by anyone with a handicap (12 cards)
Handicaps already published and available on website.
Dave Weston asked whether we could have more 'flush shooting days'. Due to the restriction on shoot days, we do not have any further days available, but Tony agreed that we could try to incorporate more 'flush stands' into the weekly shoots next season.
Richard Barnham asked if we could dedicate more side-by-side shoots throughout the season. This will need to be explored further, as such a shoot reduces the number of shoots available for 'normal' scoring, but only if we exclude those shoots as we did this year. The purpose of the 2017 s-b-s shoot was to make it sufficiently easy that to include over/under shooters would unfairly distort the scoring and therefore discourage participation in the s-b-s shoot. The only exception to this was to allow ladies scores to count. Proposals for the 2018 season will be discussed by committee.
Kev Bowering asked if any 2nd rounds, or late shooters can start their round at one end (probably the end nearest to Cannington village) in order to aid clear-up. It was agreed that those who shoot a second round should be asked (as previously) to help with picking up. It was also suggested that we could provide more baskets or boxes for picking up clays. This will be dealt with before the start of next season.
9. 2018 DIARY (for website & membership renewal invitation letters)
The following dates were proposed for next year
Pre-season Work party Saturday 24th March 2018
Shoot Season 29th March to 20th Sept 2018
Social/Awards eve Saturday 27th Oct 2018 Venue to be agreed
Christmas Shoot Sunday 2nd Dec 2018
10. Date of next (2018) AGM, Sunday 4th November 2018 (preceeded by shoot)
11. Close of meeting at 14.07