Minutes
BRIDGWATER SHOOTING CLUB - Pre-Season Meeting - 16th February 2023 at 19:00hrs at Blackmore Farm
1. Present: Lee Thompson, Tony Perham, Justine Howe, Mike Hill, Richard Barnham, Eric Pyrah, Bryan Fisher, Martyn Hill, Graham Bell, Guy Darling and John Curtis via WhatsApp.
2. Apologies/Welcome: Lee welcomed all to the meeting. Due to Covid John Curtis was unable to be present in person but attended the meeting (in most part) via Whatsapp link.
3. Minutes from:: Justine read out the minutes of the previous Pre-start meeting to all. Lee admitted that he simply had not had the time to sort out pattern plates but would endeavour to do so this season. Same issue with Away Day but again will try to get sorted this season. At the previous meeting it had been voted to reduce the Junior age cut off to 18 years. This needs to be highlighted on the website/notices. Eric to create new page/progress.
4. Tony and Eric roles: Lee recognised the extensive work behind the scenes that Tony and Eric do for the club and wished both to confirm that they are happy to continue and whether a reward/recompense for their work was due. Both agreed that they were happy to continue and as such sought no reward.
5. Update on meeting with Greenslade Taylor Hunt: Nothing really to update here except that Lee has spoken to them on 3 occasions to be told that the trustees have not met yet. This is likely to happen April/May. The rent has ben raised for the suggested period of 3 years plus a one off payment to go towards drawing up the contract. The club are suggesting a 10 year lease and will wait for the Trustees to meet for the result but in the meantime pay the agreed rent plus the contract fee.
6. Redesigned Score Cards: Eric to clarify on the website the 12 card rule on the Rules page so that all information is in one place. Non returned cards are treated as such so that this does not affect the handicap shoot at the end of the season and only the best 12 cards are considered for awards in each category. Redesigned cards to be progressed by Tony. The new cards will show bore to be used, 6 possible stands, running total, 1st/2nd rounds and correct scoring to be used.
7. Izettle: Bryan had pointed out last season that Izettle now do a stand alone payment card reader negating the need to have a mobile phone to use it through. Justine doesn't mind using her phone for payments but the stand-alone version would mean that anyone could take payment if needed in her or Lees absence. The current method is still reliant on Graham's email and will need to be changed if we continue to use it this season. Bryan further added that "Sumup Solo" could be an alternative and they charge fractionally less per transaction. Tony agreed to investigate and sort if necessary.
8. Sale of Cartridges: The Committee agreed that the sale of cartridges was only permitted for use at our club and that a maximum of 3 boxes be sold for a single round and 5 for 2 rounds (to allow for no birds).
9. Price for Rounds: The Committee voted and agreed to raise the price of Members rounds from £12.00 to £13.00.
10. Price for Non-members: The Committee voted and agreed to raise the cost of Non-members rounds from £15.00 to £18.00 in the hope that it will encourage people to join the club.
11. Committee Approval for Expenditure: It was decided that as good practice all "Exceptional Payments" of £100.00 or over be approved by the Committee via WhatsApp vote/agreement. General running costs ie trap repairs etc are exempt.
12. Provision of Information: It was felt that more provision of information be supplied on the website. It was agreed that Lee, Eric and Tony would discuss the matter further. Eric regularly "weeds" the pictures in the gallery from one season to the next.
13. Half price/free rounds: It was agreed that 8 vouchers be issued (at Lee's discretion) to members helping set up/put away entitling them to a half price round. The container must be stacked in a certain way and it is important that there are members trained in doing so. Justine is normally paid for Reception duties. She wishes to return to shooting this year and will share reception with Lee. Whilst she does not wish to be paid for sharing the role she asked if a free round could be arranged to cover, which was agreed to.
14. Defibrillator: Richard commented that the CPSA are pushing for clubs to install defibrillators. Given the age range of club members it was felt that this would be an excellent idea. The club would not be interested with a service plan due to costs involved and Lee will progress further. It was also thought a good idea to see what First Aid courses were available to train a number of members in case of emergency. Lee to take forward.
15. Semi-Auto Category: Mike and John raised the question about the possibility to have a semi-auto category. After much discussion it was felt that the additional workload this would cause Tony and Eric was too great. Additional lines would need to be added to the already crammed score sheet for each person shooting in that category. It was however agreed that 2 nights would be set aside for a Semi-Auto night stipulating 2 cartridges only be loaded and guns flagged between stands. The prize for the winner to be a half price round (instead of a box of cartridges) at the next shoot since the 21g cartridges we sell will not necessarily circulate in all semi's.
16. Under 18's free rounds: In order to encourage the younger shooters it was voted on and agreed that Under 18's, accompanied by a paying adult, be allowed to shoot for free.
17. Cartridge Costs: In line with the rising cost of cartridges it was agreed to put £1.00 on the price of a box of cartridges. This is easily adjusted as prices change now that we are card payments only and Izettle/Sumup can be updated as and when.
18. Charity Shoot: Mike has been approached by the parents of a young local lad who suffers with a form of blindness who asked if some money could be raised for CharityVision International. Rather than arrange a charity event which creates an enormous amount of work and means that the club would lose one of it's Thursday nights it was decided to allow the family to attend a home inter-club shoot and sell raffle tickets (parents to supply prizes). This was cause the least amount of disruption and maximise the number of people likely to buy a ticket. Date to be advised.
19. Section 11.6: Following extensive discussion it was agreed that holding an 11.6 certificate was a good idea. A disclaimer for members who wish to supervise a non-certificated non-member will need to be signed before shooting a round. The disclaimer will put full responsibility on the member for all aspects of safety etc. Mike to obtain a suitable template to use.
20. Fenced male latrine: John asked if a few fence panels could be erected on site to offer gents some privacy whilst urinating. This was not thought a viable proposal as the land is rented and may cause issues with unsavoury aromas thus attracting insects etc.
21. Safety Review: John raised the issue of a safety review. It was pointed out that all cages are clearly labelled, signs are on the secretary's desk as well as fully explained in the club Rules (also on display). Safety is monitored on a weekly basis and as Committee members we all have a responsibility to challenge unsafe behaviour. The annual risk assessment has been completed ready to had to the Trustees before the season begins.
22. Away Trophy: It was thought an excellent idea to hold an All-Round away competition at an agreed venue. Lee has a number of blank trophies at home that could be used as a prize and passed from one winner to another. John agreed to look into arranging.
23. Breach Flags: John asked whether breach flags could be on sale at the club house. This was rejected as rule 8 clearly states that semi-auto owners must supply their own and use between stands.
24. Any Other Business: Lee wondered whether calling out a Bowman engineer for a day to look at the malfunctioning Ball, Rabbit and double trap would be worthwhile. It was agreed this would be the most sensible solution since the cost of broken clays would far outweigh the cost of an engineer over time. Lee to arrange. Lee has been contacted by North Newton and Mapperton regarding the inter-club shoot. Lee is hoping that our home match be held in July (providing longer daylight hours) so that we can provide catering in the form of fish and chips and ice-cream van. Insurance review is due 17/02/2023, Lee and Tony to sort. Tony proposed to make the usual annual charity donations of £200 to Cannington in Bloom and the Combined Charity which was agreed to. The risk assessment needs signing by the safety officer and copy given to Eric. The website needs to be updated on the Tariffs page stating that card only payments are taken. Bryan had been in contact with someone who would be prepared to dig out the track and gravel if required to prevent the track further widening and damaging grazing land either side (obviously with land owners' permission). The skip full of cartridges is still at the club house and needs emptying urgently. The skip company have proposed to supply 1 ton dumpy bags in replacement to be removed more easily by lighter vehicles when required. Wes wants to deliver consignment of clays on the morning of the working party but someone needs to be there to open the clubhouse.
25. Close meeting: 21:45 hrs.
BRIDGWATER SHOOTING CLUB - 2022 AGM on November 6th 2022 at 11.55 at the Club Hut
MEETING OPENED 11:55
Apologies for absence:
Tony Perham, Eric Pyrah, George Salter and Ed Ryle
Attendees:
Lee Thompson, Justine Howe, Guy Darling, Richard Barnham, Bryan Fisher, Alan White, Martyn Hill, Mike Smith, Martin Tapp, Andy Wagstaff, Sue Wagstaff, Dick Sully, Guillame Bouffard, Steve Parker, James Oluoch-Olunya, Jonathan Hall, Graham Bell, Mike Peel, Mike Hill, Dawn Smith and Steve Smith.
1. Minutes of last meeting 07/11/21 All resolutions met (Ladies Toilet, Statement of intent, Declaration to return cups in place and Junior category age limit amended).
2. Chairman's report for 2022.
I think it's been a good year and I have really enjoyed my first year as chair of the club. Thanks to all who have supported me in the role and thanks to all those who have turned out to work on the improvements to the clubhouse, namely Brian Fisher, Guy Darling, Martyn Hill, Al Thompson and Ryley and Kayleigh. We had several notable events through the year, The Jubilee shoot was well attended with some great food, thanks to Helen. We held the Adam Ledger memorial shoot at which the club members donated £150 which the club matched giving £300 to the Charity that provides Memory boxes to those who have suffered bereavement through road traffic accidents. We ran a mid-season Junior competition won by Ryley. The interclub competition ran throughout the season. We welcomed Mapperton to the competition and had great shoots there and at North Newton. Cannington won the competition overall by three clays, well done all.
3. Secretary's report for 2022.
Thank you to everyone for their continued support through this season which has proved a great success. Each Chairman of Bridgwater Shooting Club has added their own distinctive touch to the Club and Lee (with a lot of help from other members) has wasted no time in doing this and for that we owe him many thanks. I intend to continue with our "contactless payment" policy which cuts out unnecessary paperwork and trips to the bank. We have 90 members on the books for this season, a few of which did not shoot at all and we are unaware of the reason for this. With further thanks to Lee, I will be able to return to shooting next season. There will therefore be a quick changeover between myself and Lee on the reception desk and your patience whilst doing so is appreciated.
4. Treasurer's report for 2022.
Tony presented his report for 2022, which was accepted by the Committee.
5. Westonzoyland Section report for 2022.
Not applicable now since they are a separate entity with the exception of sharing some of the insurance costs.
6. Resignations, Nominations and Election of Officers and Committee
Invitation for new nominations: John Curtis (proposed by Mike Hill, seconded by Bryan Fisher).
Members wishing to nominate themselves or others for Committee positions may do so here.
Resignations: George Salter
The other members of the Committee are all standing for re-election, as below.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Lee Thompson / Lee Thompson / Justine Howe / Bryan Fisher
Vice-Chair - Mike Hill / Mike Hill / Lee Thompson / Graham Bell
Club Secretary - Justine Howe / Justine Howe / Bryan Fisher / Mike Peel
Treasurer - Tony Perham / Tony Perham / Andy Wagstaff / Guy Darling
Current Committee positions (in addition to Officers named above): -
Richard Barnham, Guy Darling, Martyn Hill, Bryan Fisher, Graham Bell, Eric Pyrah (Webmaster)
Resolution - To re-elect each member of the Committee
7. Matters Arising
The Committee has proposed the following resolutions, for which we shall seek a vote to decide whether to adopt each.
8. Any Other Business
Members are invited to propose any matters for discussion
Tom Marlow: Nominated Committee Members should receive free rounds in recognition of setting up. Committee members voted to keep the current "Reward system" of a half price round in situ.
Mike Peel: Our Club's reputation among other clubs in the area is excellent. With the possible closure of some surrounding clubs, we may experience an influx of new members. Justine advised that we appear to be coping well with numbers at the moment but perhaps a ""cap" will need to be sought if there are extensive delays when trying to complete a round and we can review that if we gain 100 members next season.
Bryan Fisher: More people are needed to help clear up unbroken clays at the end of the evening. Rota's have been tried and failed in the past and it is accepted that all we can do is ask and rely on the goodwill of members. Izettle now do a card reader with sim card ready installed (£159.00) which would do away with the need to use Justine's/Lee's phone for payments and could remain on site to be charged. For further discussion.
Lee Thompson: Is provision of information on our website adequate? It was felt amongst those present that it was. Can a junior member be persuaded onto the Committee? Bryan Fisher said that he would ask Kayleigh Fisher if she would be interested. The fish and chip van proved a great success at the interclub shoot and could we invite them again? There will be other events that we could use their services on such as the King's Coronation and other interclub evenings ... a different Ice cream vendor will be sought however.
9. 2023 DIARY (All dates are provisional until confirmed)
Pre-season Work party Saturday 25th March 2023
Shoot Season 30th March to 21st September 2023
Social/Awards eve Saturday 28th October 2023
Christmas Shoot 3rd December 2023
10. Date of next AGM 5th November 2023
11. Close of meeting at 12.15
BRIDGWATER SHOOTING CLUB - Pre-Season Meeting - 17th February 2022 at 19:00hrs at Blackmore Farm
1. Present: Lee Thompson, Tony Perham, Justine Howe, Mike Hill, Richard Barnham, George Salter, Eric Pyrah, Bryan Fisher, Martyn Hill, Graham Bell and Guy Darling.
2. Apologies/Welcome: Lee welcomed all to the meeting in his new capacity as Chairman. Thanks were extended to Tony for all his hard work as previous Chairman of the club and acknowledgement given that the club stands in great shape because of his endeavours. All agreed that there was no reason to alter or change the general running of the club.
3. Minutes from: Not Present.
4. Club House Roof: It was agreed by all that the current asbestos roof on the Club House would remain in situ and to overlay it with a new metal version which should extend over the concrete path to the front to provide more shelter. Materials will be made ready and stored at the club for construction to take place when weather and man hours allow.
5. Club Funds: Current funds are currently in the bank account which attracts no interest. Lee questioned if the money could be used to invest in premium bonds. There was doubt from other Committee members that this could attract interest by HMRC and potentially cause Tax implications which we are currently exempt from Lee to make further enquiries with accountant.
6. Club Inventory: Tony holds a comprehensive inventory list on his laptop with valuations and photographs of the Club assets. The Committee will ask Martin Tapp if he would be able to go through the inventory and update if necessary. Tony to forward details to Martin.
7. Club Phone and Laptop: It was decided that the need for a separate club phone was not necessary. Justine is happy to continue using her own personal phone for IZettle payments but it would be useful for another Committee member to have the App installed on their phone (good network coverage needed such as Vodafone) in the event that Justine might not be able to attend Club night. Agreed by all to continue the "Card Only" payment method. Limited information on members is kept by the club and members sign their consent to it being kept when completing a membership application form. It was agreed that there was therefore no requirement for a Club laptop.
8. WhatsApp Group: Lee suggested a WhatsApp group for those Committee members wishing to use it. Agreed by the majority and to be set up. Lee to set up those members in agreement.
9. Inter-Club Shoot: Local clubs have dwindled in numbers and it was agreed for Lee to approach North Newton and Mapperton to see if they would like to partake in inter-club shoots this season. It was felt that more than just a BBQ be laid on for North Newton (who always put on a good spread) and the venue of which be discussed after Lee has spoken to them. Venue options for the end of season award night were brought up and Justine suggested the possibility of using the new Multiplex being built in Bridgwater which would provide restaurants and ten pin bowling. Further discussion required nearer the time.
10. Tea and Coffee: The Committee agreed to reintroduce tea, coffee and biscuits this season. Members will need to supply their own mugs to be taken home afterwards and NOT left at the club.
11. Membership Cap: After some discussion it was agreed not to impose a membership cap at this stage and simply monitor the number of members who join up this season. If club nights are seen to become too busy, therefore affecting the setting up and putting away at the end of the evening, the matter can then be readdressed. Due to recent web enquiries, it was decided to simplify the front Web page. Bridgwater Shooting Club does not provide coaching. New members holding a licence will be required to complete a two-week probation period. Non licence holders will need to have a licence application in progress with the Firearms Licensing team and the Club gun/s only be loaned for two weeks at a time.
12. Junior Category Age Limit: The Committee unanimously voted to lower the Junior Category age limit to 18 years of age from 25.
13. Ideas for Anniversary Events: This will be the Club's 50th Anniversary. It is stipulated in our licence that only 28 shoots are permitted each year so addition days to celebrate on the ground is not possible. Away days, subsidised by the club were discussed with Ashcombe/Brookbank being possible venues. This would comprise of an "All Round" competition plus food. Lee also proposed a special Junior competition followed by BBQ. Dates to be discussed. Tony would also like to see a "Drawn Pairs" competition which has proved very successful in past years. An Anniversary clothes patch was agreed to (Tony to order 100) which would provide members with a memento of the occasion. Lee proposed a memorial to past club member Adam Ledger who passed away a few years ago. It was agreed to and that the Club would make a donation to Adam's widow choice of charity which is Somerset Road Safety. Other members can make further donations if they wished.
14. Site Security: Lee asked if there were any vandalism issues that needed addressing. There were a few reports of clays having been smashed against the club house but nothing much more. It was not felt that trail cameras were needed as this could attract unwanted attention.
15. Safety Wear: Guy brought up the issue that a small number of members do not always wear glasses/ear defenders and where, if the worst should happen, it would leave the club legally? The Committee reinforced that all members have a responsibility to address this issue and where necessary stop offenders from shooting and politely request that safety wear is worn or refer them to the secretary who can issue them with club kit if they do not possess their own. Each stand is labelled with warning signs, club rules are on display at the secretary's desk and members sign to the agreement of adhering to the rules when completing a membership form. All semi-autos to be flagged and it is recommended that all other guns be slipped between stands.
16. Preparation for Steel Shot: The club has until 2025 to make preparation for this change of legislation but agreed that it was an issue to be discussed further closer the time.
17. Life membership: Tony expressed his thanks and appreciation for the award of life membership made to him at the Xmas Shoot. In return he wished to nominate Mike Hill for his work in previous years. Both Mike and his wife Jane worked extensively to bring the Club up to date and in generating an income that could be reinvested in the Club. Both Lee and Justine wished to nominate Eric Pyrah for the same award due to his work conducted tirelessly on the Club Website. His knowledge and behind the scenes hard work is very much appreciated by the Club. Both nominations were agreed to with immediate effect. Website to be left with original colouring.
18. 6-Stand Set up and Pattern Plate: Richard suggested implementing a 6-stand set up (5 stands of 8 and 1 of 10) to reduce congestion and reduce high scores by the most competent shooter. This was disagreed with due to having to man the stands of 8 (shooters in evidently will make mistakes and disrupt scoring), stands will need to be numbered, score cards altered and extra work setting up and putting away. It was agreed however that this set up could be done on the odd occasion during the season. With regard to having a permanent pattern plate set up this was not something Lee felt necessary due to finding a safe location to site it. A designated "sighting area" could be allocated or one evening set aside for pattern plating in which case cardboard sheets could be bought from the club house by anyone wishing to use it. Richard also suggested that members shooting two rounds be made to use 12-gauge guns first followed by any other calibre gun they wished during the second round to eliminate "practice rounds" and therefore potentially bumping up an individual's score. This was not agreed to in whole as it was felt that the rule already existed whereby only a first card could count UNLESS the second round was completed with a different calibre gun.
19. Any Other Business: Dave Weston has requested the possibility of putting some foam protection to the metal cages. Bryan Fisher to see if he can source some polypipe. Lee has now removed the regulator off the gas tank. Club House renovations are going well with the installation of a ladies loo. Mike Hill suggested raising the cost of a round in line with other clubs to £12. Since we now only take card payments it was felt that this increase in price would not cause any disruption when signing in at reception. Non-member's price of £15 to stay the same and juniors to remain at £10. Tony will reorder more medals in bronze colour for the end of season award certificates. Bryan Fisher has requested a larger skip to prevent spent cartridges blowing away. Lee to make enquiries.
20. Close meeting: 21:00 hrs.
BRIDGWATER SHOOTING CLUB - 2021 AGM on November 7th 2021 at 13.00 at the Club Hut
MEETING OPENED 13:05
Apologies for absence:
Mike Hill, Ed Ryle, Graham Bell
Attendees:
Tony Perham, Lee Thompson, Eric Pyrah, Justine Howe, Martin Howe, Jason Porter, Guy Darling, Tom Marlow, Ryley Barrett, Al Thompson, Amrit Bhoday, Richard Barnham, Bryan Fisher, Alan White, Dennis Marsh, Martyn Hill, Dave Dowse, Chris House, Mike Smith, Martin Tapp, Martin Pickard, Wesley Pickard, Andy Wagstaff, Dick Sully, Guillaume Bouffard, George Salter, Mick Puxty, Steve Parker, James O.
1. Minutes of last meeting 01/11/20 - to be summarized by Chairman and agreed by Committee.
2. Chairman's address/report for 2021.
Tony reported on how the new Covid arrangements had been successfully adopted and how smoothly the shoot operated, despite having record turn-out for months in a row. The standard of shooting improved, with many more people achieving a place on the 'honours board'. The side-by-side night was well supported, with 30 guns taking part. An interclub competition was held with North Newton, with catering provided by each club. Cannington won the event and there is a hope of adding another club to the group next year. The social and awards evening was held at The Globe, with dinner for 35 afterwards at The Saffron Restaurant and was very successful. All age classes are now well supported so we can look forward to a competitive season next year. Finally, a special thanks to Justine for all her hard work on the desk throughout the season.
3. Secretary's report for 2021.
It is wonderful to see members return for this season following the year off due to Covid 19. Due to the pandemic we adopted a strict "Card only" policy which, with the exception on glitch when I ran out of data, worked very well and I am keen to keep this policy in place for future years. It negates the need to bank hundreds of pounds of cash and makes banking so much easier. Could I ask that, when completing membership renewal forms that email addresses are clearly written or printed. A number of emails bounced last year due to the addresses being interpreted incorrectly. We have 98 members of the Club which is commendable but we may need to agree on a capped limit in order to ensure that those left clearing up at the end of the season are not doing so in the dark.
4. Treasurer's report for 2021.
Tony reports an increase in overall income, due to the increased number of shooters, along with the subsequent increase in spending on clays and cartridges. Membership income was also up, due to the increase in annual fees. Little was spent on equipment this year, but after insurance, wages, charity donations, awards and trophies, and other running costs, the net profit for the year was £5886.
5. Westonzoyland Section report for 2021.
Not applicable now since they are a separate entity with the exception of sharing some of the insurance costs.
6. Resignations, Nominations and Election of Officers and Committee
Invitation for new nominations: George Salter, Guy Darling, Bryan Fisher put themselves forward for election to the Committee.
Resignations: : Jason Porter, Tony Perham (as Chairman), Lee Thompson (as Vice-Chairman)
The other members of the Committee are all standing for re-election, as below.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Tony Perham / Lee Thompson / Tony Perham / Tom Marlow
Vice-Chair - Mike Hill / Mike Hill / Justine Howe / Tony Perham
Vice-Chair - Lee Thompson / No longer required
Club Secretary - Justine Howe / Justine Howe / Lee Thompson / Martin Tapp
Treasurer - Tony Perham / Tony Perham / Jason Porter / Steve Parker
Current Committee (in addition to Officers named above): -
Richard Barnham, Martyn Hill, Jason Porter (standing down) Graham Bell
New Members:
George Salter / Guy Darling / Bryan Fisher
Resolution - To elect each member of the Committee Vote carried unanimously
7. Matters Arising
The Committee has proposed the following resolutions, for which we shall seek a vote to decide whether to adopt each.
Resolution 1 Addition of a ladies' toilet The proposal is to install a 'portaloo' for the use of ladies only, to be positioned behind the Clubhouse. Consideration on how to protect from vandalism may be required. The cost and implementation of such proposal shall be explored by the Committee.
For CARRIED: Logistics and practicalities to be discussed further by the Committee.
Against NONE
Resolution 2 To create a statement of intent to clarify the actions to be taken by the Club in the event that we should lose access to our shooting ground. The Committee proposes that the following wording be added to the Constitution of the Club:-
'In the event that Bridgwater Shooting Club (BSC) should lose the use of the current clay shooting ground, then all assets shall remain in the possession of The Club for a minimum of three years, whilst alternative locations are sought. If alternative accommodation cannot be found to run BSC and the decision is made to wind up The Club, then all assets will be distributed amongst charities, to be decided by the incumbent Committee members at that time'.
For CARRIED
Against NONE
Resolution 3 To allow trophy winners to retain the Club trophies for the period up to the next presentation. This would require an undertaking by the recipient to preserve, maintain and return said trophies by 31st August of the year following presentation. Failure to comply with the conditions laid out in a contract, to be signed by each recipient, would result in significant financial cost, to cover replacement of lost items.
For CARRIED. Paperwork to be drawn up. Martin Howe offered to be a 'named guarantor' if such a scheme should be adopted, but we shall trial the 'agreement' option first.
Against NONE
Resolution 4 To change the age for leaving the junior class from 26 to 21. To qualify as a junior therefore, shooters must not have turned 21 on 1st January of the shooting year.
For All agreed but requires further discussion between Committee Members. Perhaps follow CPSA system. Colts/U18's. In any case Junior section age limit to be reduced to U18 or U21 years of age.
Against NONE
8. Any Other Business
Members are invited to propose any matters for discussion
Tom Marlow: Nominated Committee Members should receive free rounds in recognition of setting up. Committee members voted to keep the current "Reward system" of a half price round in situ.
Tom Marlow: Committee member or members should be given a "Life Time Membership" earned on Merit as a thank you for progressing the Club. The members voted and agreed that this should be considered and that the Committee would nominate prospective recipients as they deem appropriate. The merits of each nomination would be discussed at Committee level before being presented to the Club Members for consideration. Some sort of vote would then need to take place involving the Club members to confirm a nomination.
George Salter: Will tea and coffee be available next year? It was agreed that pandemic permitting this would be reinstated. It may also serve to encourage members to remain behind and help with packing away equipment. Club mugs to also be discussed at a later date.
General: One-way systems? It was felt that on the whole that this was good practice but members are encouraged to be in a position ready to shoot preventing "bottle necks". We all have a responsibility to ensure each other's safety and to make sure that whatever shooting system is in place it flows consistently. One-way systems to be considered where possible.
9. 2022 DIARY (All dates are provisional until confirmed)
Pre-season Work party Saturday 26th March 2022
Shoot Season 31st March to 22nd September 2022
Social/Awards eve Saturday 29th October 2022
Christmas Shoot 4th December 2022
10. Date of next AGM 6th November 2022
11. Close of meeting at 14.25
Pre-season meeting, 18th March 2021 via Zoom
Minutes of Meeting
Present at meeting-
A Perham, Mk Hill, L Thompson, J Howe, G Bell, J Porter, Mn Hill
1. Meeting opened at 19.00
2. Tony started by discussing general preparations for start of season. Insurance requirements were discussed and it was agreed to include 'Directors & Officers' protection. Graham agreed to add a Covid section to the risk assessment.
Tony, Mike, Lee & Jason will meet at the ground on Sat 27th March to prepare for our arrival on 1st April.
3. Next, the Committee discussed items that may need to be purchased prior to 1st April. These include:-
Clays - It was decided to use up the remainder of the old stock before receiving a large delivery.
Mike agreed to deliver a few in his van to cover any shortages in the first two weeks or so.
Lee is having all the batteries tested. We shall need to replace at least 3 batteries.
Lee will also check and replenish the first-aid kit as required.
Tony to order a skip to the site.
4. Special Covid-safe operation.
These special measures were agreed upon and will be implemented until further notice:-
To help with easing into the new season, we shall be operating a phased re-opening:-
Phase 11st & 8th April, will be open to EXISTING, PAID UP MEMBERS ONLY.
Phase 2 15th & 22nd April is open for RENEWALS of memberships.
Phase 3 29th April onwards, open for NEW MEMBERS to join from here.
Temporary measures:
Until further notice, the following conditions and restrictions will also apply:-
-The maximum group size will be 4 people (including spectators)
-On arrival at the ground, those who already know their group are asked to remain away from others and only approach the desk when all the group is present.
-Individuals who need a group may approach the desk and will be placed with others.
-We are accepting CARD PAYMENT ONLY.
-Single rounds only, will be permitted.
-Please bring your own pens/pencils and boards. We will not provide them.
-Scorecards should be deposited in a box provided, and you should leave the ground promptly when you have finished your round.
It is the responsibility of ALL present to maintain social distancing and to comply with all Government restrictions. You do not have to wear a mask, but may do so if you wish.
Sanitizer will be provided at each shooting station and at the reception desk.
5.Other Matters:-
Tony to print a quantity of membership forms since we shall require ALL members to fill out an up-to-date form/declaration this year. Young shooters will be able to join the club free of the joining fee if joining before their 18th birthday.
Details to be posted in the 'Tariffs' section.
6. Meeting closed at 20.20.
BRIDGWATER SHOOTING CLUB - 2020 AGM on November 1st 2020 at 19.00, held via Zoom.
Meeting opened at 19.00
Apologies for absence:
There were no apologies for absence
Attendees:
Tony Perham, Justine Howe, Mike Hill, Lee Thompson, Richard Barnham, Graham Bell, Jason Porter, Martyn Hill and joined by George Allen and Tom Marlow
1. Minutes of last meeting 03/11/19 - to be summarized by Chairman.
Tony summarized the 2019 minutes and drew attention to the fact that a number of new rules intended to be trialled this season will now get their debut in 2021. We will remind everybody of these before April next year.
2. Chairman's address/report for 2020.
Tony noted that there was little to report on due to the Covid closure but did mention the two all-round shoots held at Ling Shooting. He reported that the Committee considered options for re-opening in August/September, but we could not get enough help with set-up. Special mention was made of the offers of help from Chris Harris and Dennis Marsh, for which we thank them.
3. Secretary's report for 2020.
Justine reported that Memberships were down slightly as nobody joined after April. She said that Niamh would not be available to man the desk next year, but that she would cover most of that herself.
4. Treasurer's report for 2020.
Graham reported total expenditure of around £3000 despite not being open. This is because of pre-season works done on all the traps and the servicing of both ATVs, along with insurance and charity donations, and the 2019 prize giving evening. This resulted in a net loss of about £1700, but will be more when membership fees for this year are credited back to members.
5. Westonzoyland Section report for 2020.
N/A
6. Resignations, Nominations and Election of Officers and Committee
Invitation for new nominations: Invitation was posted on the website. No nomination received.
Resignations: Graham Bell stood down from his role as Treasurer but is standing to remain on the Committee.
Tony proposed taking over the role of Treasurer himself, because of his access to the online banking platform, in addition to being Chair, then create the role of 'Social Secretary' to take many of the duties of organizing events, social gatherings etc. He nominated Lee for this role. Lee agreed to this, but it was agreed that he would stand as a second 'Vice Chair', to work alongside Tony and Mike.
Resolution: To create a position of second Vice Chair.
Result: Carried unanimously
The other members of the Committee are all standing for re-election, as below.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Tony Perham / Tony Perham / Justine / Jay
Vice-Chair - Mike Hill / Mike Hill / Tony / Richard
N/A / Lee Thompson / Mike / Tony
Club Secretary - Justine Howe / Justine Howe / Graham / Mike
Treasurer - Graham Bell / Tony Perham / Richard / Lee
Current Committee (in addition to Officers named above): -
Richard Barnham, Martyn Hill, Jason Porter. George Salter
All Club Officers and Committee members were re-elected unanimously, with the exception of George Salter, who was not available to stand.
7. Matters Arising
The Committee has discussed raising the annual membership to fee to £20. This will bring the Club more in line with other establishments and help to recoup losses during 2020. The Committee will take a vote here.
Resolution - To increase annual fee to £20
Vote: 8/0 in favour of the resolution
(Note: All fees paid for 2020 will be credited toward 2021 fees)
Result:Resolution unanimously agreed. Justine to inform Members of Membership changes.
Proposal Mike has proposed the idea of not renewing our Section 11.6 (Firearms Act) permission for the ground. The reasoning behind this is that it requires one person to take on a great deal of responsibility (i.e. Mike), but there are repercussions. Not having a permission in place means that only certificate holders may shoot at the ground and certificates would need to be shown by those not known to the Club. On the other hand, it would lessen the risk of non-certified shooters at the ground. It would also mean that coaching may no longer take place at the Club.
After a discussion by all those present, Lee Thompson offered to apply for the Section 11.6 permission in his name. Richard Barnham and Jason Porter also put their names forward. We should have a certificate in place by the start of next season under Lee's name. Coaching will no longer be available at the Club.
The above was carried on a vote of 7/0, with one abstention. .
8. Any Other Business
It was agreed to raise cartridge prices to £6 per box, as discussed during Committee meetings.
Prizes/awards - Given that no shooting took place this year, it has been decided to leave all the trophies blank.
9. 2021 DIARY (All dates are provisional until confirmed)
Pre-season Work party Saturday 27th March 2021
Shoot Season 1st April to 23rd September 2021
Social/Awards eve Saturday 30th October 2021
Christmas Shoot 5th December 2021
10. Date of next AGM 7th November 2021
11. Close of meeting at 19.55
BRIDGWATER SHOOTING CLUB - 2019 AGM on November 3rd 2019 - 12.30 pm at the Clays Club Site Hut.
Meeting opened at 12.50
Apologies for absence:
Eric Pyrah, Martyn Hill, Ed Ryle
Attendees:
Tony Perham, Mike Hill, Graham Bell, Lee Thompson, Justine Ison, Niamh Western, Tom Marlow, Guy Darling, Jason Porter, Keiran Porter, Malcolm Berridge, Martin Tapp, Richard Barnham, Doug Jefferies, Trevor Allen, Brian Fisher, George Salter, Ian Pickering, Martin Howe and Alan White.
1. Minutes of last meeting 04/11/18 - to be read out, approved by committee and signed by Chairman.
Tony has approved and signed the 2018 minutes.
2. Chairman's address/report for 2019.
Tony wished to thank everyone for their help during the season where it had been given. He noted that he started the season this year just before the clocks changed, leaving the first shoot a little short on time. This will be rectified for the 2020 season to give plenty of time for clearing up in the light. The emphasis for this year was to make the most of the equipment and location that we enjoy. Good comments were received regarding the 'walk-up' stand, the 'no-stand' stand and the use of the top track and it is intended to follow up with something similar next year. The average weekly member turn-out was 44, with approximately 1400 rounds completed over the season. Performance has improved across the board, with 16 different members making the honours list and several more being very close. Interclub competitions have not gone ahead this year, but may be discussed in the future. The All Round event arranged by Mike at Ling Shooting in July was very successful. The event was open to all members with prizes provided from Club funds. This will be repeated in 2020. In October we held the annual awards evening at the Globe and Memsaab restaurant, who catered for us very well compared with last year. Congratulations are given to all the prize winners. The venue for the 2020 award night is to be discussed from the middle of next season. We need to discuss how we can now encourage more juniors and can be covered in AOB.
3. Secretary's report for 2019.
Justine wished to thank everyone for their patience and apologised for only completing a minimum 12 shoots during a rather difficult year personally. Steps are hopefully in place so that she can attend a great deal more next season. Membership is down fractionally from last year but we are still strong in numbers.
4. Treasurer's report for 2019.
Finances are good and look healthy. More money has been spent on rounds, £600 more on cartridges, and membership income is up by £200, largely due to new member joining fees. Outgoing expenses are clays, cartridges and weekly payment for Niamh to do the reception position. Insurance costs were down slightly and we have spent slightly less on prizes this year, partly because we are still using the stock of medals bought previously. All profits are put back into the club for the benefit of members - put back into events (e.g. Ling All Round), awards and incentives for example. The presentation evening costs approximately £1300.
5. Westonzoyland Section report for 2019.
No news from Westonzoyland. They are now self-sufficient with the exception of sharing our insurance which makes it cheaper for both clubs.
6. Resignations, Nominations and Election of Officers and Committee
Tony reminded everybody of the expected commitment of Committee members.
Invitation for new nominations:No new nominees came forward.
Resignations:Eric has tendered his resignation from the committee forthwith.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Tony Perham / Tony Perham / Lee Thompson / Jason Porter
Vice Chairman - Mike Hill / Mike Hill / Tony Perham / Graham Bell
Club Secretary - Justine Ison / Justine Ison / Mike Hill / Tony Perham
Treasurer - Graham Bell / Graham Bell / Justin Ison / Martin Tapp
WZ Range Officer - Roger Keen / Roger Keen / N/A / N/A
Other Committee changes -
Current Committee (in addition to Officers named above): -
Lee Thompson, George Salter, Richard Barnham, Martyn Hill, Jason Porter (Al Thompson).
The above named Committee members offered to stand again for election and were all duly elected. Al Thompson not present, so was unable to stand.
Prospective New Members -
None proposed.
7. Matters Arising
Tony to report on the Inter Club situation. Comments invited from the floor. Shooting Club have tried to suggest a few ideas to make the event more inclusive but, other clubs are not willing to change. Shipham will not be available next year as they are currently between grounds and the Westonzoyland clay shoot ground is on sale with permission to shoot. The members felt it would be refreshing to shoot at other grounds perhaps making a day/night of the event and possibly hold a simulated game day. The committee will make arrangements as they see fit.
Open a discussion on whether second rounds with the same gun will count towards scores, followed by a vote. Following a short discussion, a motion was proposed and carried that only the first round could count towards the 12-card scores (12 for and 5 against). Second rounds may be shot and will count if shooting in a different class (i.e. hammer, side-by-side etc.). All second cards shot in a different class will qualify towards the 12 card minimum.
Proposal Tony proposes to allow under 18s to join the Club in 2020 with no joining fee. It was agreed by members to charge £10 per round and to allow rounds of 25 shots for juniors on a pro-rata basis, on the proviso that not too much 'coaching' take place when others are waiting their turn at the stands. There is no need for the junior to hold their own license but a basic safety lesson is required first and a disclaimer signed by the responsible adult accompanying the child. Safeguarding should not be an issue since young shooters will be accompanied by a parent/family member. It was thought a good idea to hold a specific junior and/or ladies night. Hedley Price has donated £50 to be used towards prizes and his donation could possibly be used to fund such an event(s).
Membership reminders will be sent during the next week.
8. Any Other Business
With Eric stepping down from duties in the committee, Tony would like to ease Eric's workload further by finding an alternative webmaster(s). Eric has agreed to continue at present, but it may prudent to plan ahead and replace him slowly over 6 months. Tony may take over the role, but the aim would be to create a system, with Eric's help, that a number of people could access and edit. Ed Ryle has left a message to say that he might be in a position to help out. Jason Porter offered to help create a Facebook page for the club and update it.
Mike has secured a deal to fix the price of cartridges for next season. Since we now know what these are costing, should we fix the sale price at £5, or increase to £5.50? A vote was taken and the motion to keep the cost at £5 per box was passed by a vote of 9 for, to 5 against. Cartridges will therefore be charged at £5 per box of 25, as currently.
Charity Donations:-
The annual contribution of £200 was made to ''Cannington in Bloom' and an Annual gift of £200 also going to the 'Cannington Combined Charities'. There is a further £100 available and this will be discussed at the next meeting.
It was noted by a member that it is the same people staying behind and clearing up each week. This has been discussed in previous years and it is accepted that it is difficult to enforce and we rely on goodwill. Mike suggested that there be no fixed time to start shooting and it was agreed that either Mike or Tony will give the go-ahead to start shooting as soon as the stands etc. are ready.
For safety reasons it was agreed that the rules be changed to reflect that members must be accompanied on their round (i.e. no one buttons on their own). Therefore, a minimum of 2 and maximum of 6 members may form a group to shoot together.
9. 2020 DIARY
Pre-season Work party Saturday 28th March 2020 (Provisional)
Not much ground work required so rather than the usual work party, we may target specific jobs, such as a full work through of the traps. Quad bikes will be serviced after the Xmas shoot and the trailer is being refurbished with solid leveling feet, new puncture-proof wheels and steel cage. Hitch extensions for the ball traps will be looked into (Jason Porter to enquire at Mole Valley Farmers). Brian Fisher offered to brick up the window in the club hut on 28/03/20.
Shoot Season 2nd April to 24th Sept 2020
Social/Awards eve Saturday 24th Oct 2020
Christmas Shoot Sunday 8th Dec 2020
10. Date of next (2020) AGM Sunday 1st November 2020 (preceded by shoot)
Reminder - The Christmas shoot is on Sunday 8th Dec. The Handicap Trophy, currently held by Kev Bowering will be contested. Prizes will be awarded to 10th place. Your handicaps are available on the sheet.
11. Close of meeting at 14:00hrs
BRIDGWATER SHOOTING CLUB - 2018 AGM on November 4th 2018 - 12.30 pm at the Clays Club Site Hut.
Meeting opened at 12.50
Apologies for absence:
Roger Keen
Attendees:
Perham, Eric Pyrah, Graham Bell, Justine Ison, Lee Thompson, Al Thompson, Richard Barnham, Martyn Hill, Jason Porter, George Salter, Chris Thompson, Dennis Marsh, Ed Ryle, Doug Jeffries, Richard Jeromson, Trevor Allen, Rob Bushrod, Bryan Fisher, Garry Shaw, Malcolm Berridge, Guy Darling.
1. Minutes of last meeting 05/11/17 - to be read out, approved by committee and signed by Chairman.
Minutes of the last meeting were approved and signed by Tony.
2. Chairman's address/report for 2018.
Tony thanked everyone for attending today and also for help throughout the year, before reporting on the years' events, including improvements in equipment, the inter Club shoots and the various social engagements, ending with the prize-giving evening. Hand over to Justine.
3. Secretary's report for 2018.
Justine reported membership of just over 90 and said that renewals may be made at the Christmas shoot or online. Membership renewal letters are to be sent out over the following week.
4. Treasurer's report for 2018.
Graham reported a reduced turnover for the year, but with lower expenditure, leading to an excess on the accounts this year. He also confirmed that renewal fees will remain unchanged, at £10.
5. Westonzoyland Section report for 2018 (if attended).
No representation was made, but Tony reported that their membership levels remain at around 30.
6. Resignations, Nominations and Election of Officers and Committee
Invitation for new nominations: No new nominations were made.
Resignations:There were no resignations. All current Officers and Committee members agreed to stand for election again.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Tony Perham / Tony Perham / Justine / Graham
Vice Chairman - Mike Hill / Mike Hill / Tony / Lee
Club Secretary - Justine Ison / Justine Ison / Jason / Malcolm
Treasurer - Graham Bell / Graham Bell / Al / Tony
WZ Range Officer - Roger Keen / Roger Keen / N/A / N/A
(the Westonzoyland Range has its own committee and elects its own officers)
Other Committee changes -
Current Committee (in addition to Officers named above): -
Eric Pyrah (Webmaster), Alistair Thompson, Martyn Hill, Richard Barnham, Lee Thompson, Jason Porter, George Salter
All the above Officers and Committee members were elected with no objections.
Prospective New Members -
No new proposals
7. Matters Arising
Proposal by Tony to suggest a change to Inter Club shoot format:
Possibility of having a one-day 'Championship' at a neutral ground, on a Saturday.
In order to address the low attendance at Inter Club shoots, Tony asked the floor if there could be a way to encourage better participation. He proposed the idea of asking the other Clubs if they would be interested in holding a one-day 'Championship', held at a neutral ground.
Comments from the floor -
After an open discussion, a vote was taken to determine whether a change to the current format should be made. It was unanimously agreed that members did not wish to continue with the current system and Tony was asked to approach the other Clubs to discuss options.
It was also suggested that we could investigate other Clubs in the area. Tony asked for details of any Clubs that members wished to approach.
8. Any Other Business
Charity Donations:-
The annual contribution of £200 was made to 'Cannington in Bloom'.
Annual gift of £200 also to the 'Cannington Combined Charities'.
A further £100 'donation' made to the 'Air Ambulance', through Justine's sponsorship.
Proposal by Martin Tapp to consider a donation to the Scanner Appeal at Musgrove
This will be discussed by Committee next year. It was generally agreed that this would be a good cause.
Guy Darling asked if we could put on a practice stand more frequently next year. It was agreed that we could manage this most weeks, now that we have sufficient traps and controllers (weather/time permitting). In order to prevent the stand being accidentally shot as part of the layout, it was proposed and agreed that the controller for that stand could be kept on the desk until a practice round is purchased and returned immediately after shooting the stand.
Eric Pyrah suggested looking into the possibility of purchasing a defibrillator to use at the Club. Although the initial feeling was that it would be very expensive, Bryan Fisher found a number of models that would be more affordable. Tony agreed that we could do more research into their use, effectiveness and practicality and will discuss at the New Year Committee meeting, before the start of next season.
9. 2019 DIARY
Pre-season Work party Saturday 23rd March 2019
Shoot Season 28th March to 19th Sept 2019
Social/Awards eve Saturday 26th Oct 2019 Venue to be agreed
Christmas Shoot Sunday 8th Dec 2019
10. Date of next (2019) AGM Sunday 3rd November 2019 (preceeded by shoot)
Reminder - The Christmas shoot is on the 2nd Dec. The Handicap Trophy, currently held by Chris Thompson will be contested. Prizes will be awarded to 10th place. Your handicaps are available on the sheet.
Eric will publish details of the Christmas shoot, along with the handicaps, on the website.
11. Close of meeting: Tony closed the meeting at 13.45
BRIDGWATER SHOOTING CLUB - Pre-Season meeting, Blackmore Farm, 21st Feb 2018 @ 19.00
Agenda/Minutes:
The following topics will be discussed with the aim of providing the best experience over the current shoot season: -
1. Membership renewals
Has the new renewal procedure been successful?
The Committee feels that the new methods of reminding members to renew their subscriptions worked well and will be adopted again this year.
How much leeway do we allow this year for late renewal?
It was agreed that no penalties will be applied to any member renewing up to the 4th shoot of the year (19th April).
2. Plans for start of season
Work party - New stands
In addition to general maintenance, a new permanent stand will be built further up the track from the existing stands.
Materials to purchase beforehand
Timber for new stand to be on site prior to work party.
Any further ideas
Afternoon set-up is to revert to the 2pm start time.
3. Weekly shoots
Are we happy with check-in procedures?
It is felt that the current check-in is working satisfactorily. We would ask that membership or other matters are dealt with after all shooters are registered, to prevent queuing.
Improving flow around ground
We wish to ask members to respect a group limit of 6 shooters to prevent blocking of stands. A notice will be displayed to remind members.
All late or second rounds are to be completed starting near the storage container and moving further away as each stand is completed.
Layouts - variation, difficulty
Layouts will continue along the same lines as previously, trying to incorporate as much interest and variation as possible and with no more than 1 tough stand per week. We shall try to make all stands shootable by an average shooter.
Can we do anything better?
Nothing further offered.
4. Equipment improvements
Suggestions
We need to look into sorting out the frustrating electrical issues with the old Chondel/looper trap. We are looking at a possible trade-up to a new model.
The three metal cages are to be adapted for ease of assembly/adjustment.
5. Caps/merchandise
Styles - choose
The Committee looked at samples of sports caps with the Club logo applied and chose a style for the first order. These will be made available to all, at a cost of £10 each.
Place order - how many for first batch?
A first order for 50 caps has been placed with JisonS Embroidery
Use of club logo (and charge for doing so)
Justine is happy to supply any other garment or item with personalized embroidery. Any member wishing to add the Club logo to their own item of clothing, gun-slip etc. will be charged £2 for use of the image. All other charges are set by Justine directly.
6. Any other business
Close of meeting at 21.05
Present at meeting: Tony, Mike, Justine, Graham, Eric, Richard, Martyn, George, Lee
BRIDGWATER SHOOTING CLUB - 2017 AGM on November 5th 2017 - 12.30 pm at the Clays Club Site Hut.
Meeting Commenced at approximately 13.00
Apologies for absence.
George Allen, Mike Hill, Roger Keen, Al Thompson
1. Minutes of last meeting 06/11/16 - to be read out, approved by committee and signed by Chairman.
The 2016 minutes were not available but it was agreed by all in in attendance that no issues were raised that needed addressing. Minutes were therefore approved.
2. Chairman's address/report for 2017.
Tony reported on the year's shooting, highlighting the increased attendance, the re-branding of the Club and the introduction of the Club badges, the success of the introduction of the new safety rules and the results of competitions and social events.
3. Secretary's report for 2017.
Justine reported that Clay Club now has exactly 100 members. Of these, 21 were new members. Justine intends to re-number all members as applications are received and leave the Westonzoyland members to their own committee. Finally, Justine asked members if they were happy with how the 'desk' had been operated throughout the year and said that Niamh may not be available as much next year, in which case she would cover the desk herself.
4. Treasurer's report for 2017.
Graham reports our main expenditure on clays and cartridges at around £7,500, with total income significantly higher. However, with over £7,000 spent on upgrading traps and control equipment, the annual accounts show a net deficit of £1,003.60. Despite the negative income this year, he stated that the Club is healthy and solvent.
5. Westonzoyland Section report for 2017.
In the absence of a WZ representative, Tony read a report submitted by Roger Keen. Roger reports that the WZ half of the Club had decided to form its own committee to run all affairs at the range independently from the rest of the Club. He stated that he has arranged new Home Office approvals for both himself and the shooting range for the next 5 year period. They have also opened their own bank account to handle their own finances. The WZ Range currently retains 34 members. Roger thanked Tony and Justine for their help with his new post and finally extended an invitation to all members to visit one of their Guest days, to be held on the last Sunday of each month. Details will be made available on the notice board.
6. Resignations, Nominations and Election of Officers and Committee Anybody wishing to put themselves or another forward for any of the roles below are asked to do so now. NB Their roles and responsibilities should be understood prior to voting.
POSITION - CURRENT OFFICER / NOMINEES / PROPOSER / SECONDER
Chairman - Tony Perham / Tony Perham / Graham Bell / Jason Porter
Vice Chairman - Mike Hill / Mike Hill / Tony Perham / Eric Pyrah
Club Secretary - Justine Ison / Justine Ison / Malcolm Berridge / Kev Bowering
Treasurer - Graham Bell / Graham Bell / Lee Thompson / Justine Ison
WZ Range Officer - Roger Keen / Roger Keen / WZ Committee / WZ Committee
Other Committee changes -
Current Committee (in addition to Officers named above): -
Eric Pyrah (Webmaster); Alistair Thompson; Martyn Hill; Richard Barnham; Lee Thompson; Jason Porter; George Salter
Prospective New Members -
No new committee members were proposed, so voting took place to re-elect all standing members, who were all elected unanimously.
7. Matters Arising -
The following matters were reported and discussed: -
All Club documents now published on website
New safety policies have been adopted for 2017
Following a request from the landowner, we now have a formal, annual license under which we operate
It is reported that G Bell is the signatory for the license and that no fee is payable. A question was asked as to whether the license could be rescinded at any time and Tony confirmed that, as before, that is still the case. Graham mentioned that he had met the quarry manager at the ground and he was happy with his visit.
Tony added that in addition to the Risk Assessment, Safety Policy and Insurance records, he also records weekly layouts, in order to provide full accountability if required.
Proposals for new membership payment options
Details were given on payment methods available from the Christmas shoot onwards. All members will be made aware of the arrangements in a letter to be sent out by email during November.
Westonzoyland Range
1 All matters concerning WZ Range are now dealt with by their own eleccted committee
2 We will continue to share insurance and will retain a section on the website for WZ to use if they wish (at present, just a brief description and contact details)
Clay Section
Due to increased attendance, start time has been brought forward to 17:00. This has helped to ease the congestion on busy nights.
The question as to whether there are any restrictions was raised. There are no noise restrictions that we are aware of, but is agreed that we do not wish to cause any nuisance.
Charity Donations:-
We have now pledged to make an annual contribution of £200 to "Cannington In Bloom"
We also wish to make an annual gift of £200 to the "Cannington Combined Carities"
No objections were received to these proposals
8. ANY OTHER BUSINESS
Proposal for rewarding course setters and clearers
It was agreed that such a reward scheme would be a fair proposal. Exact details to be worked out by committee.
Christmas Shoot on 3rd December. Handicap shield to be contested by anyone with a handicap (12 cards)
Handicaps already published and available on website.
Dave Weston asked whether we could have more 'flush shooting days'. Due to the restriction on shoot days, we do not have any further days available, but Tony agreed that we could try to incorporate more 'flush stands' into the weekly shoots next season.
Richard Barnham asked if we could dedicate more side-by-side shoots throughout the season. This will need to be explored further, as such a shoot reduces the number of shoots available for 'normal' scoring, but only if we exclude those shoots as we did this year. The purpose of the 2017 s-b-s shoot was to make it sufficiently easy that to include over/under shooters would unfairly distort the scoring and therefore discourage participation in the s-b-s shoot. The only exception to this was to allow ladies scores to count. Proposals for the 2018 season will be discussed by committee.
Kev Bowering asked if any 2nd rounds, or late shooters can start their round at one end (probably the end nearest to Cannington village) in order to aid clear-up. It was agreed that those who shoot a second round should be asked (as previously) to help with picking up. It was also suggested that we could provide more baskets or boxes for picking up clays. This will be dealt with before the start of next season.
9. 2018 DIARY (for website & membership renewal invitation letters)
The following dates were proposed for next year
Pre-season Work party Saturday 24th March 2018
Shoot Season 29th March to 20th Sept 2018
Social/Awards eve Saturday 27th Oct 2018 Venue to be agreed
Christmas Shoot Sunday 2nd Dec 2018
10. Date of next (2018) AGM, Sunday 4th November 2018 (preceeded by shoot)
11. Close of meeting at 14.07